View All Jobs

Administrative Officer

DevTech Systems, Inc. (DevTech) is an international consulting firm and small business dedicated to development, with over 30 years of experience providing advisory services and technical assistance to government, private sector, and civil society stakeholders in more than 100 countries. We are a data driven organization that specializes in informing policy making by delivering focused data-driven evidence-based analysis products and services. DevTech core practice areas include: Economic and Data analysis, Monitoring and Evaluation, Education and Youth Development, Gender and Inclusive Development, and Public Financial Management.

DevTech manages the Monitoring, Evaluation, and Learning Program (The Learning Program). The overall goal of The Learning Program is for USAID/Nigeria to become a premier practitioner of program monitoring and evaluation with an embedded learning and adaptive culture which ensure Mission activities strategically align with USAID/Nigeria’s CDCS development objectives. The ultimate expected results are to strengthen USAID’s M&E system, to enhance M&E capacity of local entities, to improve accountability and the use of empirical evidence for programming, learning and adapting, and to maintain strategic alignment with the Development Objectives outlined in the Mission’s CDCS.

The Administrative Officer will be responsible for the daily administrative tasks for the Monitoring, Evaluation, and Learning Program office. S/he will be responsible for the Nigeria office operation activities, monitor office expenditures, and ensure compliance with USAID and DevTech procedures. 

Responsibilities

  • Implement administrative processes, applying the rules, regulations and procedures of DevTech and USAID.
  • Prepare necessary documentation, review, and perform calculations in order to comply with each of these processes to achieve timely results and ensure effective service delivery.
  • Accompany technical teams to the field to ensure logistics and supporting documents for expenditures.
  • Prepare field office Asset, Inventory, and Store reports.
  • Pro-actively ensure that the office functions well and efficiently, and ensure office equipment and supplies maintained within budget.
  • Act as the first point of contact for vendors and also create meetings with vendors.
  • Act as point of contact for office maintenance and security.
  • Ensure office procedures are kept up-to-date and communicated to staff.
  • Organize staff events, including off-site planning, and staff development events.
  • Assist with staff transportation, accommodation and other travel related tasks.
  • Provide regular updates of all planning processes and practices for project activities.
  • Negotiate competitive prices and manage relationships with project vendors, including, but not limited to internet, cell phones, telephone lines, printers and stationary, couriers, hotel and lodging, among others.
  • Assist in vendor source selection.
  • Support the distribution of cell phones, computers, email accounts, access keys and ensures all property is collected and returned upon completion of assignment
  • Other duties as assigned by the Operations Manager/Finance and Admin Manager.

Qualifications

  • Bachelor’s degree in business administration, statistics or related field.
  • 2-5 years of experience managing USG/USAID contracts, including experience in supporting finance, procurement, operations, administration, logistics and human resource tasks.
  • Ability to work as part of a team with at least 3 years’ experience in a similar role.
  • Previous experience in budgeting and hands-on knowledge of Microsoft office tools is required.
  • The ideal candidate must be attentive to detail, highly organized, flexible and self-motivated with excellent communication skills in written and oral communication.
  • S/he must clearly display the ability to effectively prioritize and perform to tight deadlines.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, national origin, disability, sexual orientation, protected veteran status or other status protected by applicable law.

This position description should not be construed to imply that the requirements outlined here are the exclusive standards of the position nor will it be the sole basis for any subsequent employee evaluations. Incumbents will follow any instructions and perform any other related duties as may be required by their supervisor.

Read More

Apply for this position

Required*
Apply with Indeed
Attach resume as .pdf, .doc, or .docx (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

150