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Office Assistant

DevTech Systems, Inc. (DevTech) is an international consulting firm dedicated to development, with 35 years of experience providing advisory services and technical assistance to government, private sector, and civil society stakeholders in more than 100 countries. DevTech core practice areas include: Economic and Data Analysis, Monitoring and Evaluation, Education and Youth Development, Gender and Inclusive Development, and Public Financial Management. 

Overview:

DevTech is seeking a local Office Assistant to support the Operations Manager and Team Lead in the management of day-to-day office operations for the Education Data Activity in Zambia. The Office Assistant will provide office support services, including administrative and project support roles, attending to staff routine errands, and other office clerical duties. This will be a full-time position with benefits based in Lusaka, Zambia. Zambian applicants will be given preference.

Responsibilities:

  • Pro-actively ensure that the office functions well and efficiently ensure office equipment and supplies maintained within budget.
  • Act as the first point of contact for vendors and also create meetings with vendors.
  • Act as point of contact for office maintenance and security.
  • Ensure office procedures are kept up-to-date and communicated to staff.
  • Provide admin. support to DevTech S4SIMPS staff when required.
  • Be proactive in organising staff events.
  • Assist with staff transportation, accommodation and other travel related tasks.
  • Assist in administering training for other support staff and team members.
  • Provide regular updates of all planning processes and practises for project activities.
  • Assist with data management tasks as may be assigned.
  • Any other tasks as may be assigned by management.

Qualifications & Experience:

  • Bachelor’s degree or higher education diploma in Management or related field
  • At least two (2) years’ experience in a similar position
  • Good numeracy, written, verbal and communication skills
  • Familiarity with the use of office equipment i.e., printers, photocopiers, faxing
  • Computer literate, with keyboard skills and experience of word-processing (Microsoft Word and Excel)
  • Ability to learn other skills as needed (e.g., databases and spreadsheets).
  • Excellent verbal communication skills with a good telephone manner
  • Good written skills and interpersonal skills
  • Excellent time management skills and ability to prioritize essential duties
  • Attention to detail and problem-solving skills

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, national origin, disability, sexual orientation, protected veteran status or other status protected by applicable law.

NOTE: This position description should not be construed to imply that the requirements are the exclusive standards of the position nor will it be the sole basis for any subsequent employee evaluations. Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor.

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